Add Smart Checklist Templates to your issues based on the Issue Filed Value ⚡️
1. Go to Project Settings → Automation → click Create rule:
Create a trigger
2.1. Choose Field value changed
2.2. Choose a field or fields to monitor the changes and change type
2.3. Save trigger
Add the Issue Value you want to monitor
3.1. Add component: Add a condition
3.2. Choose the field you want to monitor
3.3. Choose the condition
3.4. Type value
3.5. Save action
You are free to define your own Custom Value. In this case we will append the Template to the Smart Checklist if Issue contains the label with the ONBOARDING value 🙌🏻
4. Add a Checklist Template
4.1. Add component: Add an action
4.2. Choose Set entity property
4.3. Fill in the fields with the following values:
Entity type | Issue |
Property Key | com.railsware.SmartChecklist.checklist |
Property Value | |
If you want to append the template to the Smart Checklist 👉🏻 | {{issue.properties."com.railsware.SmartChecklist.checklist"}}
{{project.properties."com.railsware.SmartChecklist.templateId.<Template_ID>"}}
|
If you want to replace the Smart Checklist with the template 👉🏻 | {{project.properties."com.railsware.SmartChecklist.templateId.<Template_ID>"}}
|
4.4. Put the ID of the Template you want to add instead of <Template_ID>
☝🏼NOTE: You can find the Template ID by going to Issue → Smart Checklist → 3 dots menu → Manage Templates → Expand the Template you are looking for → Copy the Template ID ✅
Check out more about Templates IDs here → Use Templates in Automations
4.5. Save Action
5. Name your new Automation and Turn it on
You're done! Now every time an Issue contains the ONBOARDING label or other Issue Values - the proper template will be added to your Smart Checklist 🎉
💡HINT: This flow can also be achieved by using the Checklist custom field. Just follow these steps:
Set up a custom field →"Checklists" Custom Field set up
Navigate to Automations for Jira to create a rule
Choose the trigger Field value changed
Add the Issue Value you want to monitor
Choose the Edit issue fields action and pick the Checklists field
Add template to the checklist
Save the action
You are free to choose the way to set up the automation rule that suits you. Both flows will have the same outcome 🙌🏻
📫 Don’t hesitate to get in touch with us for any questions or feature requests!