Custom Statuses

Customise your Smart Checklist with custom statuses 🚀

Jira permissions needed: grant users Jira administrators global permissions to manage custom statuses


Custom statuses👇🏻

Manage Statuses

Navigate to Settings → Apps → Smart Checklist → Settings → Statuses

There are 4 default static statuses available in appropriate states:

  • todo (unchecked)

  • Done (checked)

  • In Progress (unchecked)

  • Skipped (checked)

You can change the order of default statuses. You can’t change the “State” of default status or color.

Create a new Custom Status

Below the statuses list enter a new status Name, choose color, state, and click “Add new status”.

The name of the custom status is limited to 50 characters.

NOTE: You can’t rename custom status once it’s added. You’ll need to remove the status
and add a new one 🙃

Remove status

To remove a custom status - click the “Trash bin” icon near the status state.

If no checklist items are assigned to that status - it’ll be removed immediately.

If some checklist items contain that status - you’ll receive a warning:

Once confirmed - status will be removed from the statuses list and all checklist items will be reassigned to the default statuses based on the following rule:

  • if the removed status had a “Checked” state - checklist items will be set to “Done” status,

  • if the removed status had an “Unchecked” state - checklist items will be set to “To Do” status.

NOTE: Default statuses cannot be removed

Reorder statuses

Drag&Drop the status row to reorder statuses in the way how you’d like them to be represented in the checklist UI.

Change status in Smart Checklist UI

Statuses are shown as a dropdown in the right column of checklist items:


Custom status in RAW text format

Custom statuses are represented as [statusname] following the state sign.

You Type

You Get

You Type

You Get

- [IN REVIEW] IN REVIEW item with Unchecked state - [CUSTOM STATUS] CUSTOM STATUS item with Unchecked state - [FAILED] FAILED item with Checked state




You are all set! Hope everything works for you! 💪🏻

For any questions or feature requests contact us: