Custom Statuses
- Oleksandra Kravets
- Pavel Pavlovsky (Unlicensed)
- Daria Molochenko
Customise your Smart Checklist with custom statuses 🚀
Jira permissions needed: grant users Jira administrators global permissions to manage custom statuses
Custom statuses👇🏻
Manage statuses
Navigate to Settings → Apps → Smart Checklist → Settings → Statuses
There are 4 default static statuses available in appropriate states:
status:todo (unchecked)
status:Done (checked)
status:In Progress (unchecked)
status:Skipped (checked)
You can change the order of default statuses. You can’t change the “State” of default status or color.
Add a new custom status
Below the statuses list enter a new status Name, choose color, state, and click “Add new status”.
The name of the custom status is limited to 50 characters.
☝🏼 NOTE: You can’t rename custom status once it’s added. You’ll need to remove the status
and add a new one 🙃
Change status color
You can easily change colors of your custom statuses. In order to do that refer to the Color column and choose the color from the dropdown:
Choose status state
Smart Checklist items can have 2 states. States allow you to display the items as completed or not:
status:checked state | status:UNchecked state |
status:checked state will treat the checklist item as done  | status:UNchecked state will treat the checklist item as not completed 
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In order to choose the custom status state refer to the Checkbox column and choose the state from the dropdown:
Reorder statuses
Drag&Drop the status row to reorder statuses in the way how you’d like them to be represented in the checklist UI.
Remove status
To remove a custom status - click the “Trash bin” icon near the status state.
If no checklist items are assigned to that status - it’ll be removed immediately.
If some checklist items contain that status - you’ll receive a warning:
Once confirmed - status will be removed from the statuses list and all checklist items will be reassigned to the default statuses based on the following rule:
if the removed status had a “Checked” state - checklist items will be set to “Done” status,
if the removed status had an “Unchecked” state - checklist items will be set to “To Do” status.
☝🏼 NOTE: Default statuses cannot be removed
Change status in Smart Checklist UI
Statuses are shown as a dropdown in the right column of checklist items:
Custom status in RAW text format
Custom statuses are represented as [statusname] following the state sign.
You Type | You Get |
|---|---|
- [IN REVIEW] IN REVIEW item with Unchecked state
- [CUSTOM STATUS] CUSTOM STATUS item with Unchecked state
- [FAILED] FAILED item with Checked state
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You are all set! Hope everything works for you! 💪🏻