Custom Statuses

Customise your Smart Checklist with custom statuses 🚀

Jira permissions needed: grant users Jira administrators global permissions to manage custom statuses


Custom statuses👇🏻

Manage statuses

Navigate to Settings → Apps → Smart Checklist → Settings → Statuses

There are 4 default static statuses available in appropriate states:

  • todo (unchecked)

  • Done (checked)

  • In Progress (unchecked)

  • Skipped (checked)

You can change the order of default statuses. You can’t change the “State” of default status or color.

Add a new custom status

Below the statuses list enter a new status Name, choose color, state, and click “Add new status”.

The name of the custom status is limited to 50 characters.

☝🏼 NOTE: You can’t rename custom status once it’s added. You’ll need to remove the status
and add a new one 🙃


Change status color

You can easily change colors of your custom statuses. In order to do that refer to the Color column and choose the color from the dropdown:


Choose status state

Smart Checklist items can have 2 states. States allow you to display the items as completed or not:

checked state

UNchecked state

checked state will treat the checklist item as done

UNchecked state will treat the checklist item as not completed


In order to choose the custom status state refer to the Checkbox column and choose the state from the dropdown:

Reorder statuses

Drag&Drop the status row to reorder statuses in the way how you’d like them to be represented in the checklist UI.


Remove status

To remove a custom status - click the “Trash bin” icon near the status state.

If no checklist items are assigned to that status - it’ll be removed immediately.

If some checklist items contain that status - you’ll receive a warning:

Once confirmed - status will be removed from the statuses list and all checklist items will be reassigned to the default statuses based on the following rule:

  • if the removed status had a “Checked” state - checklist items will be set to “Done” status,

  • if the removed status had an “Unchecked” state - checklist items will be set to “To Do” status.

Change status in Smart Checklist UI

Statuses are shown as a dropdown in the right column of checklist items:


Custom status in RAW text format

Custom statuses are represented as [statusname] following the state sign.

You Type

You Get

You Type

You Get

- [IN REVIEW] IN REVIEW item with Unchecked state - [CUSTOM STATUS] CUSTOM STATUS item with Unchecked state - [FAILED] FAILED item with Checked state




You are all set! Hope everything works for you! 💪🏻